Primary school admissions
Primary school admissions criteria
First things first, figure out which primary schools are near to you. The chances are that geography, one way or another, will be a factor in your primary school application.
Next up, check the admissions policy and oversubscription criteria. Community schools (those run by the local authority) tend to share the same criteria but there are often separate arrangements in place for each faith school, academy, and free school. Of course, if the school has more places than applicants, you should be offered a place regardless of the oversubscription criteria. But in many parts of the country, if you do not meet one of the first few criteria bands, you are unlikely to get a place, no matter how much you like the primary school.
Oversubscription criteria bands, which all schools make public, will typically look something like this:
In the event of the school being oversubscribed, after the admission of students with an Education, Health and Care Plan naming the school, the following criteria will be applied to determine the order in which we will offer places to applicants:
Looked after children or previously looked after children (‘looked after’ is a term used to describe children who are in the care of, or housed by, the local authority social services).
Children with special needs that can only be met by that school
Children with siblings already in the school
Children who live closest to the school (with popular schools in many areas – especially cities – this can mean more-or-less spitting distance, especially if there are lots of siblings taking preference. Most admissions authorities use straight-line distance but some may use the quickest walking route)
Depending on the primary school, the criteria may be in a different order or there may be additional categories. For example, faith schools mostly give preference to children from religious families, which means the criteria band(s) will also include – and prioritise – faith requirements.
Faith-based criteria
When applying to a faith school, you will need to complete a supplementary information form (SIF) outlining details of your family’s religious adherence – you may even have to provide further paperwork like a baptismal certificate – and return it to the school. The important thing to remember is that the admissions policies vary between primary schools, and early in the process you will want to know if you have even a vague chance of getting your child into that particular school.
Researching admissions policies
Your local authority’s primary school admissions guide (usually available to download) will list the criteria for schools in your area. Information from previous years is also usually published, such as whether schools were oversubscribed, how places were allocated, and the distance children admitted in previous years lived from the school. If applicable, catchment area maps will also be included.
Note that no primary school selects by ability or aptitude (except the London Oratory Junior House, which tests all applicants for general academic ability and musical aptitude).
What are primary school catchment areas?
Some primary schools – though by no means all – have a ‘catchment area’, sometimes called a ‘priority admissions area’. These are the areas in which applicants need to live to have a reasonable chance of gaining a school place. Catchment areas are usually drawn as red lines on a map viewable on school or local authority websites. Some local authorities carve up their entire district/borough like a jigsaw puzzle, so that for every area there is a nominated primary school for locals. It’s not always exactly like that – some schools give a list of postcodes instead of boundaries on a map. Catchment areas sometimes form a vaguely circular shape with the respective primary school nestled right in the middle but you’ll also find many other shapes with the assigned school confusingly close to the edge.
If you live in a local authority which uses catchment areas, you should not assume that just because you live two roads away from a school that you are in its catchment area.
Double check the admissions documents and remember that if you’re planning years in advance, catchment areas occasionally get redrawn.
All schools want to fill their places (the total number of places in one intake is called the Published Admissions Number – PAN) and so, if necessary they will take applicants from outside the catchment area.
NB Even though plenty of schools and local authorities don’t use catchment areas (eg most London schools don’t have catchment areas), parents still talk about ‘catchment areas’ and being ‘out of catchment’. What they usually mean is the typical distance from a school you may need to live in order to be in with a chance of getting a place.
Primary school open days
Some families will only have one or two obvious options but those living in cities may find that they have as many as five or six schools within a 15-minute walk. So the research you conduct into your options is important, and with any luck, a few months before the January application deadline, you’ll find that the schools have started to organise themselves in your mind into an order of preference – with some having ruled themselves out completely.
Once you have your shortlist of primary schools you like and that your child has a chance of getting into, visit as many of them as you can. Open days usually take place during the autumn term and most schools have at least two dates in the calendar. Remember local gossip – good or bad – may not have caught up with the latest developments. A school that suits your neighbour’s child may not suit yours. A less-than-glowing Ofsted report may be due to aspects that don’t bother you or are already being addressed – struggling schools generally get plenty of extra help and maybe a new, dynamic head. A glowing report may result from ticking boxes rather than providing a genuinely inspiring education. Read our advice on how to approach school open days.
How to apply for primary schools
All primary school places are applied for through your local authority using the Common Application Form (CAF), usually online. If a school is described as its own ‘admissions authority’ this just means it gets to decide the criteria by which places are offered but it is the local authority that coordinates the process. No advantage can be gained from your child attending a school’s linked nursery. Normal primary school admissions are at 4+ into the reception class but children born in the summer months may be able to start school a year later.
Your local authority’s primary school admissions guide will explain how to apply for schools in your area. Opening dates for applications vary but are usually at the start of the autumn term of the year before your child is due to start school; the deadline to apply is 15 January. You will be notified as to which school has offered you a school place in mid-April.
Depending on the area you live in, you can list up to six choices of primary school. We always say it’s vital to include at least one ‘safe bet’: a school that you can tolerate where you are more-or-less sure of getting a place, based on the criteria bands detailed above – even if it isn’t your first choice. If you ignore this aspect of the application and instead rank only those you most like, you may well get a place at none of them, and the local authority will allocate you a place at an undersubscribed school which will inevitably be an unpopular and possibly some distance from where you live.
Put your primary school choices in order of preference. If more than one of your choices is able to offer you a place, you will only be offered the school highest on your list. The schools don’t know where else you have applied, and don’t know if you have put them first or last – only the local authority knows that. Schools make places available according to their admissions and oversubscription criteria, not on the basis of order of preference a parent listed in the CAF.
If you’re applying for an in-year primary school place, (eg if you’re changing school at a time which is not the start of the school year), contact the local authority directly.
Can an offer of a place be withdrawn?
Yes. A school can withdraw its offer in certain circumstances such as:
Failing to respond to an offer within a reasonable time
Making an intentionally misleading or fraudulent application (eg falsely claiming to live in a catchment area: even if the child has started at the school, they may be asked to leave)
Where a place was offered in error, but the local authority has only a very short space of time to withdraw the offer in this case
Appealing a primary school place
If you are offered a school which is not your preferred choice, you will be invited to appeal and informed of your rights. In the vast majority of cases, there will be little chance of an appeal succeeding but read school appeals for more information. You might also like to see how The Good Schools Guide’s school appeals service can help your family.
If you accept the place you’ve been offered but stay on the waiting list of a preferred school(s), you may find that within a few months – possibly before the school year even begins – the school can offer you a place. It is not unusual for places to become available throughout the year as families move to different areas.
Children from overseas
As long as you have a right of abode in England, you can apply for a state school place here. However, you can’t apply until you have an address in the country and are living here (except for Forces/diplomatic families and those applying to state boarding schools). Read more from the UK government on school admissions and applications from overseas children.
